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Facility Rental Application

For more information please contact: Sherre Oke, Assistant Director for Visitor Engagement and Operations at [email protected] or 434.315.8775 (ext. 6)

The following application must be filled out in its entirety before being approved to utilize the Robert Russa Moton Musuem and its facilities. Please note that this application does not serve as official approval of your request. Upon receipt and approval (allow 3-5 business days for a response) of application, you will receive a contract and invoice, as well as additional associated documents, to the email address indicated below.

Contact Information

Renter/Event Host (Full Name):(Required)

First Last

Organization Name (if applicable):

Daytime Phone:(Required)

Evening Phone (if different):

Address

Street Address Address Line 2 City State ZIP

Email(Required)

If this is an organization, is it an IRS recognized not-for profit?

Yes

Please submit IRS letter with returned application

Max. file size: 128 MB.

You may also email the letter to [email protected].

Event Details

Event Type:

Events will be scheduled contingent upon availability and staffing. Museum rentals are recommended, to be scheduled after 4 p.m., so that our space remains available for museum programs and group visits during our normal hours of operations. In the event that you are interested in utilizing the facility between 8a and 4p, please be advised that you may incur additional charges at Moton Museum's designated staff discretion. Otherwise, the museum will be available for rental Monday – Saturday, 4 p.m. – 10 p.m.

Event Date:

MM slash DD slash YYYY

Number of Guests:

Please enter a number from 1 to 100.

Event Hours (total):

Please enter a number from 1 to 8.

Set up Time:

Hours

Minutes

AM/PM

Event Start Time:

Hours

Minutes

AM/PM

Event End Time:

Hours

Minutes

AM/PM

Space(s) requested to utilize:

Moton Museum Auditorium (has A/V capabilities)

Tar Paper Shack Building Meeting Room (doesn’t have A/V capabilities)

Tar Paper Shack Building Pavilion (interior space that converts to exterior)

Moton Lounge (available starting November 2025)

Moton Museum Auditorium
• Maximum Capacity: Banquet Style Seating – 70
• Maximum Capacity: Theater Style Seating – 100

Tar Paper Shack Building Meeting Room
• Maximum Capacity: 20

Tar Paper Shack Building Pavilion
• Maximum Capacity Interior: 40
• Maximum Capacity Exterior: 50-75

Moton Lounge
• Maximum Capacity: 15

Set-Up Specifications and Special Requirements:

Will your event require use of our A/V Equipment?

Yes

Please explain:

A/V Equipment available for use is as follows: Wireless Microphone (1), Projector, Projector Screen, and Podium Microphone (1). Additional technology needs might be available, and should be requested at the time of your reservation. We encourage clients to provide your own laptop for presentations.

Does this event require decorations?

Yes

Please explain:

Food & Beverage

Will food be served during this event?

Yes

Please note that catering is required. A list of suggested caterers will be provide upon approval of application. Outside foods not requiring a caterer that are provided by the renter/event host should not exceed $100 in full value. This includes pot-luck style foods, pre-packaged foods, deli trays, etc.

Will Alcohol be served during this event?

Yes

Please consult our Guest Services Manager ([email protected]) for our Alcoholic Beverage Policy.

Ways to Give to Moton

Any gift has the ability to make an impact that far exceeds its size. Together we can work to share the Moton Story and ensure that countless individuals know how Prince Edward County became the birthplace of the student-led civil rights movement.

2022 gifts helped us engage with more than 20,000 individuals via our onsite and offsite programming.
Help us continue this important work with your gift. All donations are tax deductible.

Check out the various ways that your gift can make an impact on behalf of Moton!

Give Now Volunteer

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Partners & Affiliates

900 Griffin Blvd. Farmville, VA 23901 | Museum Hours 12PM - 4PM Mon. - Sat. | 434.315.8775 | [email protected]

900 Griffin Blvd. Farmville, VA 23901
Museum Hours 12PM - 4PM Mon. - Sat.
434.315.8775
[email protected]